productivity, time management, project management,

Your Time Tracking Stinks! Let's Make it Better

Stas Kulesh
Stas Kulesh Follow
May 01, 2024 · 3 mins read
Your Time Tracking Stinks! Let's Make it Better
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Time tracking – it’s the bane of many professionals’ existence. From freelancers to corporate employees, the struggle to accurately monitor and manage time is real. But why does it often feel like an uphill battle? Let’s delve into the common pitfalls of traditional time tracking methods and explore some innovative solutions to turn this chore into a valuable asset.

Why Daily Estimated Times are Inaccurate

Ah, the infamous daily estimated times – they’re as reliable as predicting the weather with a Magic 8-Ball. Studies show that 80% of professionals regularly underestimate the time required to complete tasks. It’s not just a matter of poor judgment; cognitive biases such as the planning fallacy and optimism bias often cloud our estimations.

Moreover, the pressure to meet deadlines can lead to rushed estimations, resulting in unrealistic expectations and inevitable disappointment. This discrepancy between expectation and reality not only hampers productivity but also fuels stress and burnout.

Is There an Alternative to Estimating Times?

Thankfully, yes! Instead of relying solely on human intuition, why not leverage technology to automate time tracking? Enter the era of automatic time tracking, where algorithms do the heavy lifting for you. By capturing real-time data on your activities, these tools provide a more accurate representation of how you spend your day.

Here’s How You Fix It

Solution A: Give up Time Tracking and Project Controlling Altogether

It might sound radical, but consider this: what if we shifted our focus from micromanaging every minute to prioritizing outcomes? Picture a scenario where instead of obsessing over time sheets and project timelines, you and your team focus solely on delivering results. By embracing a results-based approach, you empower everyone to concentrate on what truly matters – achieving goals and exceeding expectations.

For example, rather than fixating on the number of hours spent on a task, imagine celebrating milestones reached and objectives accomplished. This shift in mindset not only frees up mental bandwidth but also fosters a culture of creativity and innovation. Instead of feeling constrained by rigid time constraints, team members are inspired to think outside the box and explore new avenues for success.

Solution B: Increase Appreciation for Time Tracking

Admit it – time tracking often feels like a mundane task. Yet, what if we flipped the script and saw it as an opportunity for inspiration and acknowledgment? Try to introduce recognition bot that seamlessly integrates into platforms like Slack, and can inject a dose of fun into time-tracking by incentivizing individuals for their dedication and effectiveness.

Imagine receiving a virtual pat on the back every time you hit a productivity milestone or complete a task ahead of schedule. Not only does this boost morale, but it also encourages healthy competition among team members. From earning badges for consistent time management to unlocking special rewards for surpassing targets, Karma recognition bot transform time tracking into a fun and rewarding experience.

Solution C: Automatic Time Tracking Integrated with Your Project Software

Why waste precious time manually logging your activities when technology can do it for you? Automatic time tracking, seamlessly integrated into your project management software, revolutionizes the way you track and manage your time. By capturing real-time data on your activities, these tools provide valuable insights into your productivity patterns and help you identify areas for improvement.

Imagine effortlessly tracking the time spent on each task without ever having to lift a finger. Whether it’s coding, design work, or client meetings, automatic time tracking ensures accuracy and efficiency without disrupting your workflow. Plus, with built-in reporting features, you can easily analyze your time usage and make informed decisions to optimize your productivity.


In a world where time is money, accurate time tracking is non-negotiable. By acknowledging the shortcomings of traditional methods and embracing innovative solutions, you can reclaim control over your schedule and unlock new levels of productivity. And speaking of innovative solutions, why not give Time bot a try? With its seamless Slack integration and powerful features, it’s poised to revolutionize the way you track and manage your time. Say goodbye to guesswork and hello to efficiency!

Try out Time for Slack with our demo and subscribe to your 7-day free trial:

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Stas Kulesh
Stas Kulesh
Written by Stas Kulesh
Time founder. I blog, play fretless guitar, watch Peep Show and run a digital design/dev shop in Auckland, New Zealand. Parenting too.